GITEX: The Complete Exhibitor Printing Guide

GITEX is not your average trade show. It's five days of absolute chaos at Dubai World Trade Centre where 180,000+ tech professionals from 170 countries descend on 26 massive halls. I've been helping exhibitors prepare for GITEX since 2019, and I can tell you right now: the companies that succeed are the ones who started planning their printing and branding in July, not September.

You're reading this in February, which means GITEX Global is scheduled for October 14-18. That gives you eight months. Trust me, you'll need it. Let me walk you through everything you need to know about printing and branding for what's probably the most important week of your year.

Why GITEX is Different (And Why Your Regular Exhibition Approach Won't Work)

At most exhibitions in Dubai, you're competing with maybe 40-80 booths in your general area. At GITEX? You're one of 5,400+ exhibitors. The scale is insane. Hall 6 alone is bigger than entire trade shows I've worked.

Here's what that means for your branding:

• Visibility from 15+ meters is mandatory. Not nice to have. Mandatory. People walk past 200 booths per hour.
• Quality signals credibility. Tech people know quality when they see it. Cheap printing = cheap product in their minds.
• Digital integration is expected. QR codes, AR experiences, NFC tags - this crowd expects tech in your materials.
• Competition for attention is brutal. The booth next to you might be Google. Or Microsoft. Or some startup with unlimited budget.

GITEX-Specific Requirements and Restrictions

DWTC has rules. Lots of them. Here's what you need to know:

Booth Size Standards at GITEX

Booth Type	Size	Typical Cost ()	Recommended Backdrop Size
Shell Scheme (Basic)	9 sqm (3x3m)	18,500 - 22,000 AED	2.9m x 2.5m maximum
Shell Scheme	18 sqm (6x3m)	36,000 - 42,000 AED	5.8m x 2.5m or multiple panels
Space Only	36 sqm minimum	65,000+ AED	Custom based on design
Outdoor Area	Varies	Premium pricing	Weather-resistant materials mandatory

Height Restrictions

• Shell Scheme Booths: 2.5m height limit for graphics
• Space Only Booths: Usually 4m-6m depending on hall and location
• Hanging Banners: Require advance approval and rigging bookings (book 8-10 weeks early, they sell out)
• Corner Booths: Sometimes get extra height allowance - check your exhibitor manual

Complete Materials Checklist by Booth Size

Small Booth (9 sqm) - Standard Shell Scheme

• Main Backdrop: 2.9m 2.5m fabric or blockout vinyl with pole pockets or velcro mounting
• Rollup Banners: 2 units (85cm 200cm). Place at 45 angles at booth corners for maximum visibility
• Counter Graphics: Table runner or counter wrap - your booth comes with a basic counter
• Business Cards: 1,000 minimum (you'll give away 600-800 easily)
• Flyers/One-Pagers: 1,500 units. A5 size, single sheet. Nobody reads multi-page at GITEX
• Product Spec Sheets: 500 units for serious inquiries only
• Promotional Items: 300-400 quality items (see promotional products section below)
• Lead Capture Materials: QR code signs for business card scanner or lead form

Estimated printing cost: 7,200 - 9,500 AED

Medium Booth (18 sqm) - Shell Scheme or Space Only

• Main Backdrop: 5.8m 2.5m (or two 3m panels) for shell scheme, custom for space only
• Rollup Banners: 4 units minimum. Consider 100cm width for more impact
• Product Display Graphics: A2 or A1 mounted boards on easels - great for product showcases
• Counter Graphics: Multiple counters = multiple branded surfaces
• Floor Graphics: Directional arrows or branded floor space (max 2sqm typically)
• Business Cards: 2,000 minimum (multiple team members)
• Marketing Collateral: 2,500 flyers, 1,000 product sheets, 500 premium catalogs
• Promotional Items: 600-800 units with tiered approach
• Digital Elements: Printed QR codes, NFC tap points, AR markers

Estimated printing cost: 15,800 - 21,000 AED

Large Booth (36+ sqm) - Space Only Custom Build

• Custom Backdrop System: Fabric walls, lightboxes, or modular systems - work with booth builder
• Hanging Banners: If approved - dramatic impact from distance
• Multiple Rollups: 6-8 units for different product lines or messaging
• Feature Walls: Large-format graphics, backlit displays
• Product Display Graphics: Extensive - every product needs professional presentation
• Marketing Collateral: 5,000+ flyers, 2,000 spec sheets, 1,000 premium brochures
• Business Cards: 3,000-5,000 depending on team size
• Promotional Items: 1,200-1,500 units, definitely tiered strategy
• Signage: Wayfinding, product labels, pricing displays
• VIP Area Materials: Meeting room signage, presentation folders

Estimated printing cost: 35,000 - 65,000+ AED

Tech Industry Branding Tips (What Works at GITEX)

1. Clarity Over Cleverness

Every year I see companies with booth graphics that say things like "Empowering Digital Transformation Through Innovative Cloud-Native Solutions." Cool buzzwords. Zero idea what you actually sell.

Compare that to: "WordPress Hosting - 99.9% Uptime - $4.99/mo"

Which one tells you exactly what they do? At GITEX, the companies with the clearest value props had 3x more booth traffic according to badge scans. This isn't theory - this is data from the exhibitor analytics portal.

Good Examples:

• "AI That Reads Handwritten Documents - 98% Accuracy"
• "Cybersecurity For SMEs - Setup in 30 Minutes"
• "Meeting Room Booking System - Works With Outlook"

2. Show, Don't Tell (Visual Demos)

Tech products need to be seen in action. Your printed materials should support this:

• Screenshot Graphics: A3 mounted boards showing your interface/dashboard
• Before/After Comparisons: Visual proof of what your product does
• Process Diagrams: How it works in 3-4 simple steps
• Integration Logos: Show the platforms you work with (AWS, Azure, Salesforce, etc.)

3. Digital-Physical Integration

This is GITEX. People expect tech. Use it:

• QR Codes for Everything: Product demos, pricing, case studies, contact forms
• NFC Business Cards: Tap-to-share contact info (increasingly popular)
• AR Experiences: Print markers that trigger AR demos on phones
• Live Demo URLs: Short, memorable URLs on graphics leading to sandbox environments

4. Social Proof Front and Center

Tech buyers want proof you're legit. Your graphics should include:

• Client logos (get permission first)
• Case study metrics ("Reduced costs by 47% for Emirates NBD")
• User counts ("Trusted by 12,000+ developers")
• Awards and certifications
• Integration partnerships (Microsoft, AWS, Google certified partner badges)

Promotional Products That Work for Tech Audiences

Tech professionals at GITEX are picky. Really picky. They can tell quality from 3 meters away. Here's what actually works:

High-Retention Items for GITEX

Item	Why It Works	Cost (AED)	Recommended Quantity
Portable Power Banks (10,000mAh+)	Everyone's phone dies at GITEX. Lifesaver gift.	45-65	50-100 for VIPs only
USB-C Multi-Cables	Practical, pocketable, used constantly	18-28	200-300
Cable Organizers (silicone)	Tech people have cable chaos. These help.	12-18	400-500
Wireless Chargers	Premium gift, high perceived value	55-85	30-50 for top prospects
Premium Tech Notebooks	Dotted pages for diagrams, hardcover quality	22-35	150-250
USB Drives (32GB, premium metal)	Still useful, especially preloaded with content	28-42	100-150
Bluetooth Speakers (quality ones)	Wow factor for major leads	85-140	20-30 strategic gifts
Phone Stands (aluminum, adjustable)	Used on desks daily = constant visibility	32-48	80-120

What to Avoid at GITEX

• Cheap plastic pens (everyone has 50 already)
• Flimsy tote bags (they rip and your logo looks bad on garbage)
• Stress balls and fidget toys (not professional enough for B2B tech)
• Basic lanyards (unless they're genuinely premium quality)
• Generic notepads (if you're doing notebooks, go premium or skip it)

The GITEX Timeline: When to Order What

This is critical. Miss these windows and you'll pay 30-40% rush fees or worse - not have materials ready.

8 Months Before (February for October Event)

• Finalize booth size and location
• Start conceptual design for booth graphics
• Request quotes from printing suppliers

6 Months Before (April)

• Finalize all graphic designs
• Order custom promotional items (anything requiring molds or special customization)
• Book rigging if you need hanging banners (this sells out fast)

3-4 Months Before (June-July)

• Order large-format printing (backdrops, rollups, mounted boards)
• Order standard promotional items (power banks, notebooks, USB drives)
• Finalize booth furniture rentals with DWTC official contractor

6-8 Weeks Before (August-September)

• Order all marketing collateral (business cards, flyers, brochures)
• Final proofing of all materials - this is your last chance for changes
• Arrange shipping/logistics for materials to DWTC

2-3 Weeks Before (Late September)

• Last-minute promotional items (in-stock only)
• Emergency reprints if needed
• Verify all deliveries have arrived

Week Of Setup (October 12-13,)

• Setup is typically 2 days before event opens
• DWTC gets very busy - allow extra time for parking and material delivery
• Have backup copies of critical items (business cards, one-pagers)

Budget Planning for Different Booth Sizes

Complete Budget: 9 sqm Shell Scheme Booth

Category	Items	Cost (AED)
Large Format Printing	1 backdrop, 2 rollups, 1 counter wrap	2,400
Marketing Collateral	1,000 business cards, 1,500 flyers, 500 spec sheets	2,100
Promotional Items - Tier 1	200 cable organizers @ 14 AED	2,800
Promotional Items - Tier 2	80 premium notebooks @ 24 AED	1,920
Promotional Items - Tier 3	30 power banks @ 55 AED	1,650
Miscellaneous	Setup supplies, backup materials	1,200
TOTAL PRINTING & MATERIALS		12,070

Complete Budget: 18 sqm Booth

Category	Items	Cost (AED)
Large Format Printing	Large backdrop, 4 rollups, 2 counter wraps, floor graphics	5,200
Marketing Collateral	2,000 cards, 2,500 flyers, 1,000 spec sheets, 500 brochures	5,800
Display Materials	A1 mounted boards, product displays, signage	2,400
Promotional Items - All Tiers	Mixed tier approach, 600 total units	14,500
Miscellaneous	Setup supplies, backup stock, emergency reprints	2,100
TOTAL PRINTING & MATERIALS		30,000

Common GITEX Mistakes (That Cost Real Money)

1. Underestimating Business Card Needs

At GITEX 2024, three different clients ran out of business cards by day 3. Reordering during the event? You'll pay 3x normal price for same-day printing, and quality suffers. Bring more than you think you need.

2. Ignoring the "Dark Booth" Problem

Some DWTC halls have areas with less natural light. Your beautiful navy blue backdrop with black text looks terrible under fluorescent lights. Always check what your graphics look like in low/artificial light before printing.

3. Forgetting About Storage

You've got 2,000 flyers, 500 brochures, 300 promotional items, backup business cards, and team bags. Where does it all go? Shell scheme booths have limited storage. Plan for this or rent a locked storage unit through DWTC.

4. Not Planning for Re-Use

GITEX materials can work for other exhibitions if you design smart. Avoid date-specific messaging. "GITEX Special Offer" can't be reused. "Tech Innovation Summit Offer" can work at multiple events.

Working With Dubai Printers for GITEX

Not all printing companies can handle GITEX volume and deadlines. Here's what to look for:

Questions to Ask Your Printer

• "How many GITEX exhibitors did you serve last year?" (Look for 20+ as a good sign)
• "What's your rush turnaround during GITEX week?" (You'll need backup options)
• "Can you deliver directly to DWTC?" (Saves you logistics headaches)
• "Do you offer setup assistance?" (Some printers will help install graphics on-site)
• "What's your reprint policy if there's an error?" (Critical - you need guarantees)

Red Flags

• Won't provide physical samples before you commit
• Quotes that seem way too low (quality will suffer)
• No experience with DWTC setup requirements
• Can't commit to specific delivery dates
• Don't ask about your booth specifications

Final Checklist: Two Weeks Before GITEX

• All large-format graphics printed and quality-checked
• All marketing collateral printed and boxed
• All promotional items received and inventory counted
• Backup business cards printed and stored separately
• Setup instructions prepared for your team
• Contact list for your printer (for emergency reprints)
• Photos of previous booth setups (if applicable) for reference
• DWTC exhibitor badges and setup passes confirmed
• Parking arrangements made (DWTC parking fills up early)
• Tools and supplies packed (zip ties, tape, scissors, cleaning supplies)

The Bottom Line

GITEX is October 14-18. You're reading this in February. You have time, but not as much as you think. Between design iterations, approval processes, printing, and delivery, eight months goes fast.

The exhibitors who succeed at GITEX aren't the ones with the biggest budgets. They're the ones who planned early, designed for clarity, printed quality materials, and understood their audience.

Start now. Your October-you will thank your February-you.