A guest at a 5-star hotel in Dubai Marina once told me something that stuck: "I knew this hotel was special when I saw the leather-bound room directory on the desk. It felt like someone cared about every detail."
That's hospitality in a nutshell. The print materials guests interact with - from the welcome card to the spa menu - shape their perception of your property. In a city with 750+ hotels competing for guests, these details differentiate the memorable from the forgettable.
Here's the complete guide to hospitality print materials, from budget-friendly essentials to luxury touches.
Guest Room Collateral
Room Directory / Guest Compendium
The comprehensive guide to your property - services, amenities, dining, local information, emergency procedures.
Format options:
- Bound book (premium properties)
- Ring binder with inserts (easy to update)
- Folder with loose sheets (budget-friendly)
Cover: Leather or leatherette (luxury), laminated card (standard)
Price range: contact us for pricing per unit depending on format
Do Not Disturb / Make Up Room Signs
Door hangers - simple but essential. Every guest touches these.
Material: 400gsm+ card, matt lamination for durability
Design: Double-sided, clear messaging, brand consistent
Price: contact us for pricing each (quantity 500+)
Welcome Cards
Personalized welcome notes from the GM or management. Simple touch that guests remember.
Format: A6 or DL tent card
Paper: Premium textured stock
Price: contact us for pricing each
Stationery Sets
Notepads, envelopes, pens with property branding. Expected in 4-5 star properties.
Includes: A5 notepad, A5 writing paper, envelopes
Price: contact us for pricing per set
Food & Beverage Materials
In-Room Dining
- Room service menu (laminated for durability)
- Breakfast door hanger order form
- Minibar price list
- Coffee/tea tent card
Restaurant Menus
Each outlet needs menus matching its concept and price point.
Options:
- Hardcover menus (signature restaurants)
- Leather-bound (steakhouses, fine dining)
- Laminated (poolside, casual dining)
- Disposable (breakfast buffet, seasonal)
Price range: contact us for pricing per menu depending on style
Table Tent Cards
Promote specials, happy hours, events. Rotate regularly.
Size: A5 or A6 tent cards
Quantity: Per table across outlets
Price: contact us for pricing each
Drink Menus / Wine Lists
Bar and lounge menus, wine lists for restaurants.
Format: Often separate from food menu
Finish: Soft-touch or leather for premium feel
Price: contact us for pricing each
Spa & Leisure
Spa Menu
Treatment descriptions, pricing, packages. Needs to feel luxurious.
Format: Booklet or folded brochure
Paper: Uncoated textured stock (tactile, premium)
Finish: Soft-touch, minimal gloss
Price: contact us for pricing each
Gym / Pool Rules
Required signage for fitness center, swimming pools.
Format: Rigid display boards, wall-mounted
Material: Acrylic, foam board, or aluminum
Price: contact us for pricing per sign
Events & Conferences
Meeting Room Signage
Room names, directional signage, capacity information.
Options: Permanent (acrylic, metal) or changeable (paper inserts)
Price: contact us for pricing per sign
Conference Pads & Stationery
Branded notepads, pens, folders for meeting attendees.
Typical set: A4 notepad, pen, folder
Price: contact us for pricing per set
Event Collateral
Programs, menus, place cards, signage for weddings, galas, corporate events.
Custom per event: Design and production as needed
Signage & Wayfinding
Marketing & Guest Communication
Property Brochure
Overview brochure for the property - rooms, amenities, dining, location. Used for marketing and in-room.
Format: 8-16 pages, A4 or A5
Price: contact us for pricing each
Promotional Flyers
Special offers, seasonal promotions, new outlet openings.
Format: A5 or DL
Distribution: Rooms, elevators, reception
Price: contact us for pricing.50-2 each
Loyalty Program Materials
Member cards, welcome kits, tier upgrade certificates.
Cards: PVC plastic cards (contact us for pricing each)
Welcome kits: contact us for pricing each
Budget by Hotel Category
Sustainability Considerations
Guests increasingly expect sustainable practices. Options include:
- FSC-certified paper - Responsibly sourced
- Recycled materials - Post-consumer recycled content
- Vegetable-based inks - Lower environmental impact
- QR codes - Link to digital versions, reduce print volume
- Reusable formats - Binders with replaceable inserts
Working With Hotel Groups
If you're part of a hotel group with brand standards:
- We work within brand guidelines
- Template-based production for consistency
- Bulk ordering across properties for better pricing
- Coordinated delivery schedules
Lead Times
- Standard items: 5-7 working days
- Custom signage: 7-14 working days
- Leather-bound items: 2-3 weeks
- Full hotel openings: 6-8 weeks (plan early)
What our clients say
"They delivered exactly what we needed, on time, and the quality was better than expected. We've used them for multiple projects since."
That's the kind of feedback we aim for on every job. Whether it's a small order or a large campaign, we put the same attention into getting it right.
Want to see samples? Just ask - we're happy to show you what we can do.
Need Hospitality Print Materials?
We supply 40+ hotels across Dubai. From room collateral to restaurant menus - all under one roof.
Request a Quote+971 56 978 6395
